INTRODUCTION
● Many of our employees are using their own vehicle as of mode of transportation while going for any official work.
● The purpose of this policy is to establish defined guidelines for travel. As employees, we must use our best judgment keeping in mind that while individual items may appear small, in the aggregate they have cumulative and significant impact on our company’s finances and yourself. It is up to every employee to help us contain our travel expenses.
● Questions relating to the policy should be addressed to HR Head.

APPLICABILITY
● The facilities under these guidelines will be available to designated agreed upon employees using company / private cars or bikes for company purposes with prior approval from the People Manager/Head of Department considering the nature of duties of Individual.
● The policy is applicable only in relation to reimbursement of diesel / petrol expenses, toll expenses and parking charges (upon providing valid receipt). Other expenses in relation to travel (e.g. Chauffer expenses, repair maintenance, tips to chauffer, cleaning, insurance, road taxes, etc) are not covered by this policy.

The policy is effective from September 1, 2018.

Documentation required to claim expenses
a. Distance (in kms) between starting and end point in respect of the locations along with a copy of ‘google map’ evidencing the distance. The employee needs to fill the vehicle log book.
b. Tol Tax receipt (if any)
c. Parking receipt (if any)

Guidelines for People Team
a. Reconcile the day wise details submitted by the employee with the daily attendance summary;
b. Verify the log book, distance details and submitted bills.
c. If the submission matches, process the claim, else reject the claim for that day after intimating to the concerned employee (with coping Management, People Manager and HOD)

Please refer the below fuel reimbursement rate

Fuel Reimbursement rate – Petrol Cars